EAC Constitution

Equestrian Advisory Committee - Constitution

A commercially viable Centennial Parklands Equestrian Centre, which offers a comprehensive range of equestrian related services for a variety of clients, within a heritage significant site.

The successful operation of CPEC is underpinned by the following principles:

• the unique location and nature of the facility;
• heritage compatibility;
• high quality of the facility;
• high quality of services;
• diversity of services;
• safety;
• accessibility;
• financial viability.

2. Role of Equestrian Advisory Committee

The Equestrian Advisory Committee (EAC) provides an important opportunity for involvement in advising the Centennial Park and Moore Park Trust (Trust) including the Director and Chief Executive (DCE) on equestrian matters.

The EAC will participate in the activities of equestrian planning and management (an advisory role) and provide technical advice on matters affecting CPEC business to the Trust.

Trust management, CPEC licensees and clients will work co-operatively to identify and provide advice to the Trust on matters that affect the objectives of the Centre and equestrian activity in the Parklands.

The EAC’s role includes:

• provision of advice on:
• new and/or modified services and facilities;
• safety and maintenance standards;
• identification of potential events and activities;
• assisting with the dissemination of information to all CPEC licensees and clients;
• equine health and safety;
• asset management ;
• services and facilities;
• events, activities and usage.

3. Structure of Committee

The Committee shall comprise up to 10 members:

• Trust DCE’s representative (Chairperson);
• CPEC Manager;
• two persons representing businesses;
• one person representing Independent Instructors;
• two persons representing individual users;
• Independent equestrian expert(s).

The DCE may require an additional Trust staff member to sit on the Committee as required

4. Filling of Committee Vacancies

• Vacant business and user positions will be advertised following approval by the DCE.

5. Selection Criteria for Representatives

• Sound equestrian experience and knowledge;
• must be prepared to act as an advocate for others;
• capacity to participate as part of a team, exercising interpersonal skills and respecting the opinions of others;
• must be prepared to act as representative of business or user groups on Committee.
• willingness to adhere to meeting standards of behaviour and protocols

Training on the rules and procedures associated with meetings will be provided and will be expected to be followed by all committee members.

NB: The Trust will, in its discretion, select EAC representatives from the nominees on the basis of the selection criteria. If the Trust selects more than the specified number of nominees, the EAC may be required to vote to elect members from those nominees. The Trust may refuse to accept a nomination on the basis that a nominee does not fulfil the selection criteria.

6. Term of Office

Chairperson can be indefinite.

Committee members shall be:

• appointed for a term of up to two years;
• eligible for re-appointment as a member for a total of no more than two consecutive terms;
• 50% of the elected members of the Committee shall retire each year.

7. Vacation of Office

A member of the Committee shall be deemed to have vacated office if the member:

• dies;
• resigns by instrument in writing addressed to the DCE;
• has debts owing to the Trust that are more than 60 days overdue;
• becomes bankrupt or insolvent;
• in respect of a CPEC licensee, no longer holds a license at CPEC;
• is absent from three meetings in any 12 month period;
• is suspended from two meetings in any 12 month period.

8. Termination

The DCE can terminate a Committee member's appointment at any time at the DCE's discretion if the DCE determines that the member has failed to abide by the standard of behaviour appropriate to a member, including a failure to adhere to any protocols which may be put in place in relation to the EAC. The DCE need not give reasons for its decision.

9. Meetings

Meetings of the EAC will take place on a bi-monthly basis. Date, time and location of meetings shall be determined by the Committee Chair.

Agenda items must be provided to the CPEC manager by close of business on the Friday prior to the meeting. Any additional agenda items can be raised at the discretion of the Chair.

10. Quorum

The Chairperson and four members shall form a quorum.

11. Minutes of Meeting

The Chairperson of the meeting shall ensure minutes of each meeting are taken and preserved and a summary placed on selected notice boards within the Equestrian Centre.

12. Chairperson

The DCE’s representative shall be Chairperson of the Committee.

The Chairperson of the Committee may raise formal motions of censure and has the authority to suspend the membership of any Committee member.

The Chairperson shall have a deliberative vote in the event of an equality of vote and a second or casting vote.